Who Needs Time Shred Services? Everyone!
All businesses, organizations, healthcare providers, professionals and individuals have confidential documents that must be discarded. Customers lists, patient files, credit card receipts, price lists, sales statistics, drafts of bids and correspondence, and even memos, contain information about your activities which would be of interest to many people. You are entrusted with information that must be kept private. Employees, customers and patients have the legal right to have this data protected.
Without the proper safeguards, information ends up in the dumpster where it is readily, and legally, available to anybody. The trash is considered by business espionage professionals as the single most available source of competitive and private information from the average business. Any establishment that discards private and proprietary data without the benefit of shredding, exposes itself to the risk of criminal and civil prosecution, as well as the costly loss of business.
Before your move it's a good time to purge your files. But you should not just discard any old or unwanted files. They need to be shredded.
Stored Records Should Be Destroyed On A Regular Schedule.
The period of time that business records are stored should be determined by a retention schedule that takes into consideration their useful value to the business and the governing legal requirements. No record should be kept longer than this retention period.
The new Federal Rule 26 requires that, in the event of a law suit, each party provide all relevant records to the opposing counsel within 85 days of the defendants initial response. If either of the litigants does not fulfill this obligation, it will result in a summary finding against them. By destroying records according to a set schedule, a company appropriately limits the amount of materials it must search though to comply with this law.
Most Records Storage Companies Do Not Have The Equipment To Provide Shredding Services.
Any business using a commercial records storage firm should inquire as to the nature of the destruction services that are available. It is an unacceptable risk to permit a storage firm to select a subcontractor to provide the records destruction service. The owner of the records is ultimately responsible for their security and, therefore, should be selecting the vendor directly.